Brain Space is where your ideas go before they become work. Jot one down in a few seconds, keep it private or share it with your team, and when you're ready, turn it into a task, a project or a Mission. Ideas you'll never get to can be removed.
Add an idea
- Choose Brain Space in the sidebar. To get an idea down without leaving the page you're on, choose Create new → Brain dump, or press ⌘K (Ctrl+K on Windows) and choose Brain dump. In chat, choose Add to Brain Space from a message's quick actions to start an idea from it.
- Type the idea's title. Add a description underneath if you like.
- To attach a picture, such as a sketch or a screenshot, choose Add image. Each idea can have one image.
- Your idea starts as Personal, so only you can see it. To share it with your team, turn the switch off so it says Public. You can also drag an image onto the box.
- Choose what to do with it:
- Sort later puts it at the top of your list for later.
- Do now or Schedule it turns it into work straight away. See Turn an idea into work.
Turn an idea into work
Choose Do now or Schedule it on an idea's card, or in the composer.
- Choose what it becomes: a Task, a Project or a Mission.
- Check its name and description. A Mission also needs its Outcome: what will be true once it's done.
- Choose who can see it. A task is Personal or Public; a project is Personal, Private or Public. It starts from the idea's own setting.
- Link it to the work it belongs to, if you like:
- A public task can be linked to a private or public project, a deal or a contact under Link to. It can't go in a personal project.
- A personal task goes in the personal project that was made for you when you joined. To put it in another of your personal projects, choose it under Project. It can't be linked to a deal, a contact or a shared project, because that would show it to other people.
- A private or public project can be linked to a Mission, so it counts as that Mission's evidence. You see this if you captain a Mission or help run the Moonshot. A personal project can't be linked to a Mission.
- If you're a manager, admin or owner, choose who it's for: the person it's Assigned to, the Project lead or the Captain. Otherwise, it's yours. Personal work is always yours, and a task in a private project can only be assigned to that project's members.
- If you're scheduling it, choose its Start date and Priority. For a Mission, choose where it sits on the roadmap.
- Choose Do now or Schedule it.
Do now makes a task or project urgent, starting today, gives a task a due date of today, and puts a Mission next in line on the roadmap.
The idea leaves your list. Its image moves to the new task or project. A Mission can't hold files, so the image is deleted.
You only see Project if you can create projects, and Mission if your organisation has a Moonshot whose roadmap you can edit.
Review and share your ideas
- Your ideas appear newest first, and the newest three always show. To see the rest, choose Show more ideas under them. Choose Hide ideas to fold them away again.
- To share an idea with your team, or make it private again, use the switch on its card.
- Each card shows how long the idea has been waiting, such as In Brain Space for 8 days.
Triage your ideas
Every Monday morning, if you have any ideas waiting, we send you a notification with how many. It's included in your daily or weekly summary email too. To stop the email, turn off Brain Space in your notification settings.
Remove an idea
Choose Remove on the card, then confirm. The idea and its image are deleted for good.
See your team's ideas
Choose Team ideas above the list to see everyone's public ideas, newest first. You can act on your own. Owners and admins can also remove other people's public ideas.
Good to know
- A private idea's image is hidden from everyone else, including in Files. Once you share the idea, your team can see the image too.
- Once an idea becomes work, Reports follows that work to completion. Choose Ideas in Reports to see how long ideas wait and how quickly they get done.